Enterprise Document Management? Alfesco?...

wchestnutt's picture

wchestnutt

Joined: Jul 1, 2016
Your rating: None (2 votes)

Hello!

So I have been working on arhcitecting a concise document management system for a while now that is scaleable and flexible, yet offers that intuitive user experience and can be rolled out to thousands of managed users in our ecosystem.

We are looking at rolling out around 300 pdf documents per month, and the administration must have control of the document flow to ensure the users are using the latest versions. The users must also not be able to log into any additional document stores such as dropbox etc via the app as that will open up routes for unsolicited document flows.

What document solutions have people used and found that work?

We are also using pdf forms for part of this process. So far we have found that PDF Expert 5 works well for connections to an SFTP backend, but we cannot easily lock down the application to stop it connecting to other servwrs such as dropbox etc.

PDF Expert Enterprise has a backend where we can control user accounts and document flows but the prices of these enterprise solutions of £10 a month per user is just too much most of the time. As soon as we add a few thousands users we are talking huge monthly fees!!

We have started looking at alfresco for an open source development. We can put in time to build and develop the backend, and the front end user experience seems good so far, although I am not sure how flexible the user experience would be and how it would fit within a secure environment in terms of CIA (data confidentiality, integrity and availability).

Has anyone done much work with Alresco before?

We have also done work with Vablet which was a pretty good solution for iOS, although the user experience needing improving for user and Admin. The users currently prefer Goodreader for their personal use, but we aren't able to lock this software down in any way (using mobileiron or symantec for MDM). I was most impressed with PDF Expert Enterprise but the monthly costs kill any chance of it being used for our live deployments.

Best regards,

William.

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Rahat1's picture

Rahat1

Joined: Oct 15, 2014

I didn't use Alfresco

Your rating: None

I didn't use Alfresco document management system yet but I read about it on the net. Alfresco has variety of features. The thing that I like most about Alfresco is admin can view all previous activity of a file. Admin can view previous versions of a document and see who has accessed the file. Admin can also set restriction that only selected users can view, edit and delete a document. That prevents confedential data from being accessed from unwanted individuals. Alfresco content managemet software also accessible in mobile devices, tablet. Additionally, Alfresco offers the ability to publish your content directly to certain websites and social media networks. If portability and cloud storage are important for you than Alfresco is a good choice.

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