We would like to deploy some Apple TVs in our building for meetings and presentations. First, only in top managers' meeting rooms, but later maybe in much more meeting rooms.
Honestly, we did not find a good solution how to solve the access to them. As you probably now, if an Apple TV is not password protected and is available on the network, anybody can connect to it, kicking out the previous presenter. If multiple users know the password, they also can kick out each other. We came up with multiple ideas, but each of them has it's own issues.
Any better idea than these? (It might be relevant that we do not use Macs officially, only some users did buy them, but we do have more and more iOs devices.)
Aruba Airgroup may provide a possible solution by using some additional intelligence in the management of DNS broadcasts.
See http://www.networkworld.com/news/2012/032212-aruba-airgroup-257558.html or http://www.arubanetworks.com/technology/aruba-tech-briefs/
We are looking into this technology and it looks impressive!
As convenient as AirPlay is, have you considered just using the HDMI out dock connectors?
Well we did start this research because of our CEO wanted AirPlay specifically, so the answer is in fact no. The idea is not bad, I'll suggest it for configuration.
(btw the CEO did get his own AppleTV with a specially configured wifi AP, but that's just one)
The only way around this to solve all of your problems would be to only expose a particular AppleTV to a specific set of MAC addresses in your firewall rules for the iPads that are intended to use that device. That way Joe Employee can't hijack the CEO's presentation.
Wouldn't the onscreen code work?
It's unique, requires you to have visibility of the screen, and is easy enough for even the dinosaurs.
maybe create guest networks for meeting rooms that would only provide you with a password valid for one hour or smth